Personal Data Protection Notice for Sunway Medical Centre Seberang Jaya (“Notice”)

Sunway Medical Centre Penang Sdn Bhd (formerly known as Alliance Parade Sdn Bhd) (Reg No. 199201006107 (237611-X)) which operates Sunway Medical Centre Penang) (“SMCP”) respects and is committed to the protection of your personal information and your privacy. This Personal Data Protection Notice explains how we collect and handle your personal information in accordance with the Malaysian Personal Data Protection Act 2010. Please note that SMCP may amend this Personal Data Protection Notice at any time without prior notice and will publish the amended or revised Personal Data Protection Notice on our website or by email.

(1) Personal information

Type of personal information

Personal information means any information which relates to you and which was collected or provided to SMCP for the purposes stated in Section 2 below.

Your personal information may include your name, NRIC number, contact details, financial and banking account details, medical history and information, CCTV/security recordings and location tracking/GPS information.

Source of personal information

1. Patient or potential patient/customer: SMCP collects your personal information directly from you or indirectly from your legal representatives (family members, next of kin), agents and/or employer when you, your legal representatives, agents and/or employers send us completed enquiry, application and/or registration forms via various means, including online and physical hardcopies at public venues or in our premises. Your personal information may also be collected from cookies through the use of our website.
    
2. Independent consultants or potential independent consultants: SMCP collects your personal information directly from you or indirectly from headhunters when you and/or our head hunters send us completed enquiry and/or application forms or curriculum vitaes via various means, including online and physical hardcopies.  Your personal information may also be collected from cookies through the use of our website.
    
3. Vendor, supplier or service provider: SMCP collects your personal information directly from you or indirectly from your employer or credit reference agencies when tendering for projects, when you send us completed enquiry and/or credit application forms via various means, including online and physical hardcopies. Your personal information may also be collected from cookies through the use of our website.

Obligatory personal information

All information requested for in the relevant forms is obligatory to be provided by you unless stated otherwise. Should you fail to provide the obligatory information, we would be unable to process your request and/or to provide you with relevant services.

 (2) Purposes of collecting and further processing (including disclosing) your personal information

For patients/potential patients/customers, doctors, vendors, suppliers or service providers:

Your personal information is collected and further processed by SMCP as required or permitted by law and to give effect to your requested commercial transaction, including the following:

• to process your requested medical services;
• to facilitate your participation in any contests or events;
• to administer and communicate with you in relation to our services and/or events;
• to administer and communicate with you in relation to your medical practice;
• to process your credit account application;
• to assess your credit worthiness;
• to administer and give effect to your commercial transaction (tender award, contract for service, consignment agreement);
• to process any payments relevant to you;
• for insurance purposes;
• to operate our premises in a manner which is physically safe, secure and befitting of health and safety requirements;
• for internal investigations, audit or security purposes;
• to conduct internal statistical analysis and analysis of patient case studies;
• to comply with SMCP’s legal and regulatory obligations in the conduct of its business;
• to contact you regarding products, services, upcoming events, promotions, advertising, marketing and commercial materials which may interest you;
• to ensure that the content from our website is presented in the most effective manner for your and for your computer and/or device; and for SMCP’s internal records management.
• Where you have indicated your consent to receiving marketing or promotional updates from SMCP, you can definitely opt-out from receiving such marketing or promotional material at any time. You may select the "unsubsribe" option provided in SMCP's email blasts or you may contact SMCP at the details provided in Section (6) below.

(3) Disclosure of personal information

Entities within Sunway Group of Companies

Your personal information provided to us may be processed by and disclosed to entities (in or outside of Malaysia) within the Sunway Healthcare Group, Sunway Education Group and Sunway Group of Companies (including related companies, subsidiaries, holding companies, associated companies and outsourcing partners), for the purposes stated in Section (2) above, especially when you are an employee of any company within the Sunway Education Group or Sunway Group of Companies.

SMCP will ensure that access to your personal information is restricted to staff who are contractually required to process your personal information in accordance with their respective job requirements.

Classes of third parties

Your personal information may be disclosed to relevant third parties (in or outside of Malaysia) as required under law, pursuant to the relevant contractual relationship (for example, where we appoint third party service providers to render certain services such as laboratory services) or for the purposes stated in Section 2 above.

In the event of a potential, proposed or actual sale of business, disposal, acquisition, merger or re-organisation (“Transaction”), your personal information may be required to be disclosed or transferred to a third party as a result of the Transaction. You hereby acknowledge that such disclosure and transfer may occur and permit SMCP to release your personal information to the other party and its advisers/representatives.

For patients or potential patients/customers, vendors, suppliers or service providers: Your personal information may be disclosed to the following classes of third parties:

• The Ministry of Health or any other statutory or non-statutory authorities or bodies having authority or jurisdiction established by the MOH and other relevant government departments or agencies;
• Relevant accreditation bodies;
• Independent consultants and specialists rendering services for SMCP;
• Third party private healthcare institutions or government healthcare institutions;
• In the case of pre-employment health screenings, to the patient’s employer / prospective employer;
• Third parties appointed by us to provide services to us or on our behalf (such as auditors, lawyers, company secretary, printing companies, consignment vendors, contractors, conference/event organisers, other advisers, and insurance companies);
• The respective foreign embassies of foreign patients who received treatment in SMCP; and
• Law enforcement agencies, including the local police.

(4) Websites

1. Links to other sites
   Links to other sites is provided for your convenience and information. These sites may have their own privacy statement in place, which we recommend you review if you visit any linked websites. We are not responsible for the content on the linked sites or any use of the site.
    
2. Location enabled products or applications
   Location enabled products or applications transmit your location information to us. We do not use the information sent or provided other than to provide the service you request. Location enabled features are opt-in and you have control over your participation and can turn these services off at any time or uninstall them.

Some mobile applications will utilize Google Analytics (or similar tool) to help us better serve you through improved products, services, and revisions to the mobile applications. This collected information will not identify you to us. It may, however, let us know anonymously, which services and features you are using the most within the application, as well as device type and hardware features, country and language of download.

3. Cookies

   A cookie may be used in the processing of your information. A cookie is a text file placed into the memory of your computer and/or device by our computers. A copy of this text file is sent by your computer and/or device whenever it communicates with our server. We use cookies to identify you. We may also collect the following information during your visit to our website and/or the fully qualified domain name from which you accessed our site, or alternatively, your IP address:

• the date and time you accessed each page on our web site;
• the URL of any webpage from which you accessed our site (the referrer); and
• the web browser that you are using and the pages you accessed. Some web pages may require you to provide a limited amount of personal information in order to enjoy certain services on our websites (e.g. system login credentials, email address and contact, etc). This personal information will only be used for its intended purposes only, i.e. to respond to your message or deliver the requested services.

(5) Right to access and correct personal information

You have the right to access and correct your personal information held by us (subject always to certain exemptions). We will make every endeavor to ensure your personal information is accurate and up to date therefore we ask that if there are changes to your information you should notify us directly.

If you would like to access or correct your personal information, please contact SMCP Customer Service Centre or email your enquiry to the contact details in Section (6) below.

(6) Limiting the processing of personal information, further enquiries and complaints

If:

• you would like to obtain further information on how to limit the processing of your personal information;
• you have any further query; or
• you would like to make a complaint in respect of your personal information, you may contact:-

(7) Conflict

In the event of any conflict between this English language Personal Data Protection Notice and its corresponding Bahasa Malaysia Personal Data Protection Notice, the terms in this English language Notice shall prevail.